STEM AI Studio Inc.

Last updated: December 22 2025

STEM AI Studio Inc. (“STEM AI Studio”, “we”, “us”, or “our”) is committed to protecting the privacy of individuals who access our website or apply to our programs. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information in accordance with applicable Canadian privacy laws and relevant international standards.

1. Scope of This Policy

This Privacy Policy applies to:

  • Visitors to stemaistudio.com
  • Individuals who submit applications or inquiries
  • Approved learners, educators, and professionals participating in our programs

This policy does not apply to third-party websites or services that may be linked from our site.

2. Legal Framework

We collect, use, and disclose personal information in accordance with:

  • The Personal Information Protection and Electronic Documents Act (PIPEDA) (Canada)
  • Applicable provincial privacy legislation
  • Generally recognized international privacy principles, where applicable

3. Information We Collect

We collect only personal information that is reasonably necessary for our operations.

3.1 Information You Provide Voluntarily

This may include:

  • Full name
  • Email address
  • Contact number
  • Country of residence
  • Application responses and statements of interest
  • Age and consent confirmation (where applicable)

3.2 Automatically Collected Information

We may collect limited technical information such as:

  • IP address
  • Browser type
  • Device information
  • Date and time of access

This information is used solely for security, analytics, and operational purposes.

4. Purpose of Collection

Personal information is collected and used only for the following purposes:

  • Reviewing and evaluating applications
  • Communicating regarding application status
  • Administering approved programs
  • Delivering educational services
  • Meeting legal, regulatory, and security obligations

We do not use personal information for automated decision-making or profiling.

5. Selective Admission & Manual Review

All applications are reviewed manually.
Submission of an application does not guarantee acceptance, enrollment, or access to any program.

6. Communications Consent

By submitting information to STEM AI Studio, you consent to receive:

  • Application confirmation messages
  • Application-related follow-up communications
  • Program-related communications if approved

You may withdraw consent for non-essential communications at any time.

7. Minors & Parental Consent

  • Applicants aged 16 years or older may apply independently
  • Applicants aged 13–15 must apply through a parent or legal guardian
  • We do not knowingly collect personal information from children under the age of 13

If such information is identified, it will be deleted promptly.

8. Cookies & Site Technologies

We use essential cookies and similar technologies that are necessary for the operation, security, and functionality of our website.

We may also use limited analytics tools to understand general site usage and improve performance.

We do not use third-party advertising cookies, tracking pixels for targeted advertising, or sell personal information for marketing purposes.

9. Data Storage & Security

Personal information is:

  • Stored using industry-standard security practices
  • Access-restricted to authorized personnel
  • Maintained within WordPress, Zoho, and associated secure service environments

We take reasonable administrative, technical, and physical safeguards to protect personal information.

10. Third-Party Service Providers

We use trusted third-party service providers solely to support our operations, including:

  • Zoho (email communication)
  • WordPress and Fluent Forms (application processing)
  • Tutor LMS (program delivery for approved participants)

These providers process personal information only as necessary to perform services on our behalf and are subject to their own privacy and security obligations.

11. International Access & Transfers

If you access our website from outside Canada, you acknowledge that your personal information may be processed in Canada or other jurisdictions where our service providers operate.

Where personal information is processed outside Canada, we take reasonable steps to ensure it is protected by appropriate contractual and organizational safeguards, consistent with applicable data protection requirements.

12. Data Retention

Personal information is retained only for as long as necessary to fulfill the purposes identified or to meet legal and regulatory requirements. Information may be securely deleted upon request, subject to applicable retention obligations.

13. Your Rights

You may request to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion, subject to legal obligations

Requests may be directed to:
info@stemaistudio.com

14. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. The most current version will be posted on this page.

15. Contact

Privacy-related inquiries may be directed to:
info@stemaistudio.com